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June 2019

This policy explains when & why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this policy from time to time so please check this page occasionally to ensure that you are happy with any changes. By using our website you are agreeing to be bound by this policy.

Any questions with regards to this pricy policy should be sent by email to:

or by writing to

Oakley Jane ltd

Suite 1

Paddock View



OX39 4AE

Who are we?

We are Oakley Jane Ltd, an independent inventory company providing services to Agents, Landlords & tenants. We provide inventory compilations, check in & check out services, property inspections and also products to assist with the workings of the lettings business.

How do we collect information from you?

We obtain information from you when you either contact us through our website, email us or call us by telephone.

What type of information is collected from you?

At the time of a check out or check in appointment we will ask for a forwarding address, email and telephone number.

How is your information used?

The information is only ever passed onto either a letting agent or Landlord to enable the release of the deposit or allowing contact to go through the checkout report dilapidations if any, or the check in inventory content.

If you have agreed to opt inby ticking the box on the relevant declaration we may use your information to 

. Seek comments or views on services we provide

. Send you communications that you have requested that may be of interest

. Notify you of any changes to our services

. Notify you of any new products or services we provide

It is your choice whether you wish to opt in and receive the above information, if you do not tick the box to agree, we will not contact you.

Transferring of data.

We do not transfer any data 

Data protection officer.

Adam Michael is Oakley Janes Manager & nominated Data protection officer who is responsible for overseeing data protection strategy and implementation to ensure compliance with GDPR requirements.

Who can access Data stored?

Staff members of Oakley Jane Ltd, Landlords with portal access or letting agents.

Who has access to your information?

We do not sell information to any third party

We will not share your information with third parties for marketing purposes

Security Precautions.

All of your personal information is stored on an Oakley Jane portal which only allows access by password for agents & Oakley Jane staff members.

All paperwork with personal details if any used are shredded or disposed of appropriately.

Links to other web sites.

Our website may contain links to other websites, please note that our privacy policy only applies to our website.

Where is information stored?

All information is stored in the Pulsant 2 data centre in Maidenhead UK and never transferred outside of Europe.

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